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Congresses and Conferences

We provide professional solutions for the preparation and organisation of congresses, conferences and social events for professional scientific societies, private and corporate entities but also for government institutions.

We develop various models of cooperation depending on the type and nature of the project. According to the scope of services we provide, these are most often either a complete turnkey preparation in the PCO (Professional Congress Organiser) format, or selected services in the DMC (Destination Management Company) format.

Basic steps for the success of the project are:

  • Comprehensive logistics related to project preparation;
  • Communication at all levels, both with project leaders and participants, incl. all necessary software solutions for registration;
  • Promotion, PR and further activities for project development and increased attractiveness;
  • Support in the coordination of the scientific programme, software system for abstracts;
  • Activities aimed at ensuring sufficient income, communication with other project partners; and
  • Financial administration, legal and tax matters.


We have developed know-how to prepare bids for such events. An example of recent successful bid.


During 2020 and 2021, we assisted Portuguese Association for General Practice and WONCA Europe (European Association for General Practice)
with bid for hosting the WONCA World Conference in Lisbon, Portugal in 2025.
BID website:

The candidacy was effected by the covid pandemics. The decision was originally to be made during the WONCA World Conference
planned for 2020 to Abu Dhabi. At the end, the conference was postponed and organized as virtual event.

Instead of standard presentation in front of the WONCA World Council, the only presentation was 10 minute video, where we were
supposed to describe the bid and destination in general.

The Lisbon video is as follow:

Besides that, we have prepared email campaign to contact and persuade Council members.

Examples are as follows:

On top of that, we organize active lobbying and build our arguments to generate as many votes as possible.
We have predicted that in case we collect majority of votes from Europe and Latin America, the victory would be very likely.

At the end, the initiative and bid were successful and the Lisbon bid beat the Cape Town.


In case of cooperation with clients on the bids we may highlight the following aspects and principles:

  • GUARANT International (GI), based on mutually pre-agreed
    budget, shall provide the client with full contractual financial
    guarantees of a “risk free” event, including potential fees/
    levies payment to international association.
  • GI is ready to pre-finance any conference expenses before
    any income is received.
  • GUARANT International shall be responsible for full financial
    management and VAT handling.
  • GI takes full responsibility overall management and
    logistics of the event and provide administrative support for
    local host/international association while preparing the
    scientific program.
  • GI reports to local host/client on all aspects of Conference
    development. Local host/client shall supervise and agree all
    the steps.
  • GI starts supporting local potential host/client already
    with preparation of the bid (bid document, budget and
    presentation). Alternatively we assist with venue selection
  • GI negotiates support for the conference from Local
    Convention Bureau or other local authorities.
  • In order to reduce costs, GI is ready to involve Czech
    suppliers wherever effective.
Congresses and conferences organised in 2022
Project managers
Candidacies supported
in 2022
Participants of congresses, conferences and corporate events in 2022

core pco

Core PCO services usually involve the organisation of a series of three to five congresses for a given international association.

Long-term cooperation brings the knowledge of specific client requirements and allows us to organise conferences more efficiently with tailor-made solutions, regardless of the chosen destination.

Consistency, continuity and efficiency are key attributes of the Core PCO services provided by our company, and they also increase the value of the client’s event in the eyes of the participants, the community and other strategic partners.

dmc services

DMC – Destination Management Company specializes in providing accompanying services for the congresses and conferences.

Provision of services:

  • transportation
  • accomodation
  • gala dinners
  • hiring of hostesses and other staff
  • local logistics
  • other services of this nature